- Taxable Person and Exempt Persons shall maintain all records and documents for 7 years following the end of the Tax Period to which they relate. For example, if a Taxable Person uses the cash basis accounting method, they may have invoices or bills which were raised in a Tax Period before the one in which they were paid. In this instance, the seven-year period starts from the Tax Period in which the invoices or bills were paid.
Taxable Persons are required to maintain records and documentation that:
- Support the information provided in a Tax Return or in any other document to be submitted to the FTA.
- Enable the Taxable Person’s Taxable Income to be readily ascertained by the FTA.
- The FTA may request that a Taxable Person submits the Financial Statements used to determine their Taxable Income for a given Tax Period.409 These documents should, therefore, be maintained by all Taxable Persons.
- Apart from Financial Statements, the Corporate Tax Law does not specify which records or documentation should be maintained, or the format in which they should be kept. This reflects the fact that the records and documentation required will differ according to the type and complexity of the Business that the Taxable Person conducts.
Notwithstanding differences between Taxable Persons, the information maintained should typically include, but it is not limited to:
- A record of the Taxable Person’s transactions in the Tax Period;
- A record of the Taxable Person’s assets, including details of any purchases or disposals;
- A record of the Taxable Person’s liabilities; and
- A record of any stock held at the end of the Tax Period.
Examples of specific documents which might be kept include but are not limited to:
- Bank statements;
- Loan or financing documentation;
- Sale and purchase ledgers;
- Invoices or other records of daily earnings, such as till rolls;
- Order records and delivery notes; and
- Other relevant business correspondence.
- There is no requirement that these documents are maintained in their original format and it may be possible to keep them in an alternative format. For example, paper receipts could be scanned and stored electronically.
Failure of a Taxable Person to keep the required records and other information specified in the Tax Procedures Law and Corporate Tax Law will result in one of the following penalties:
- AED 10,000 for each violation;
- AED 20,000 in each case of repeated violation within 24 months from the date of the last violation.
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